Staffing & Payroll Operations Coordinator

Staffing & Payroll Operations Coordinator

Position Summary

Chippewa Manor is seeking a self-directed, friendly, and highly organized Staffing & Payroll Operations Coordinator. This role is ideal for a multi-tasker with strong communication and technical skills who thrives in a fast-paced environment and enjoys supporting both staff and leadership teams. The Staffing & Payroll Operations Coordinator is responsible for maintaining efficient staffing and payroll processes across our nursing and CNA teams, ensuring compliance with policies and labor regulations, and providing excellent administrative support to our nursing and leadership teams. This position has the potential to grow into additional HR and executive management responsibilities over time.

Key Responsibilities

  • Staffing & Scheduling
    • Develop, publish, and maintain nursing and CNA schedules to ensure adequate coverage
    • Cultivate relationships with nursing staff
    • Serve as OnShift system superuser, managing staff schedules, filling open shifts
    • Coordinate and monitor the use of external agency staff
    • Post daily Nursing Hours Reports
    • Support department managers with schedule adjustments and conflict resolution
  • Payroll & Reporting
    • Accurately process and submit bi-weekly payroll
    • Manage PBJ (Payroll-Based Journal) data entry and timely submission
    • Maintain and generate payroll-related spreadsheets, including budget tracking, bonuses, attendance, training pay, overtime, premium pay, charge nurse differentials, and company store deductions
    • Set up new employees in the time clock and EMR systems
  • Administrative Support
    • Prepare and distribute internal communications, such as memos, forms, spreadsheets, and job postings
    • Provide clerical support to the Administrator and assist with projects as needed

Qualifications

  • High school diploma or equivalent required; Associate’s or Bachelor’s degree in Business, HR, or related field preferred
  • Strong problem-solving skills and proactive approach to challenges
  • Proven experience in staffing, accounting, payroll, or HR, preferably in a healthcare or senior living setting
  • Proficiency with Microsoft Excel and strong data entry skills required
  • Familiarity with OnShift or similar online staff scheduling systems highly desired
  • Strong organizational skills, attention to detail, and ability to prioritize multiple tasks
  • Excellent interpersonal and communication skills; ability to work collaboratively and independently
  • Professional demeanor with a focus on providing exceptional service to staff, residents, and visitors

Desired Competencies

  • Ability to maintain confidentiality and handle sensitive information with discretion
  • Friendly, approachable, and capable of building positive working relationships across departments

Potential for Growth

This role offers the opportunity to expand into broader HR responsibilities as experience and organizational needs evolve.

Why You’ll Love Working Here

  • Be a part of a mission that matters—you’ll be the heart behind the care
  • Join a close-knit, supportive team where your voice and compassion are valued
  • No scheduled evening or weekend shifts—predictable full-time schedule
  • Enjoy professional development opportunities and the chance to grow
  • Access to community resources and the support of experienced leadership
  • Take pride in being part of a CMS 5-star rated facility

Chippewa Manor offers…

  • 401k with company matching options
  • Health care plan
  • Scheduling that meets your lifestyle
  • Paid sick time
  • Vacation days
  • Referral bonus opportunities
  • Tuition reimbursement for qualified programs
  • Reputable Health Care Facility (5-Star Rated Facility)
  • Conveniently located just minutes from the heart of both Eau Claire and Chippewa Falls

To Apply or For More Information:

Please respond to this post with a resume, call (715) 723-4437 or submit an application through our website (www.chippewamanor.com) to arrange an interview. You can also pick up an application at Chippewa Manor, 222 Chapman Road, Chippewa Falls, WI.

Chippewa Manor is a 5-star rated facility, that has been providing premier senior living and rehab services since 1965. Located next to Walgreens on the south side of Chippewa Falls (222 Chapman Road), Chippewa Manor features, skilled nursing, rehab services, independent senior apartments, home care and assisted living services. Consistently awarded high distinction from both state agencies and private ratings organizations for high-quality care and professionalism, Chippewa Manor continues to be a great place to not only live and rehab, but to work as well.